The President shall regulate the order of business. This person shall prepare the agenda and preside over all meetings of the organization, the PTO Board and the Executive Board, and shall be an ex-officio member of all committees. This person shall assist in preparing the annual budget, and perform all other duties as may be prescribed in the bylaws or assigned by the organization. The President shall sign checks in the absence of the Treasurer and generate the yearly calendar of PTO activities voted on by the Board.Vice President
The Vice-President shall head the membership committee charged with obtaining new members; oversee the work of the fundraising, yearbook and directory committees, help prepare the annual budget, maintain open lines of communication with the School Volunteer Coordinator, and oversee other committees the Board shall assign. This person shall plan and supervise all programs for the PTO and shall oversee the work of the following committees: Special Activities (senior celebration), Hospitality, Campus Beautification, Newsletter/Publicity, and oversee other committees the Board shall assign. The Vice-President shall perform the duties of the President in the absence of that officer.
The Secretary shall keep an accurate record of all meetings of the organization and the Executive board, including attendance records; shall keep a roster of Board members and a copy of the bylaws and amendments; and shall handle all correspondence pertaining to the organization. The Secretary shall distribute minutes to all Board members on or before each general meeting, and to other members upon request. This person shall remind the committee members of Board meetings and special meetings at least seven days before the meeting date. The Secretary shall prepare all blanks and ballots for use of the organization.
The Treasurer shall receive all monies of the organization, help to prepare the annual budget; keep a full and accurate record of receipts and expenditures, and shall pay out funds only as authorized by the Board. Checks shall be drawn upon signatures of the Treasurer and/or President. The Treasurer shall present a statement of account at every meeting of the organization, provided it has been at least four weeks since the last general meeting, and at other times when requested by the Board. At the end of the school year, the Treasurer shall prepare an annual report for the Board by two weeks before the final Board meeting in June. The Treasurer’s accounts shall be examined annually by an Auditing Committee of not less than three members who, if satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report. The Auditing Committee shall be appointed by the President and approved at the last general meeting of the school year. The final report is due at the June meeting.
School Volunteer Coordinator
The School Volunteer Coordinator (SVC) shall recruit volunteers throughout the year and place them with the correct committee chairs and faculty coordinators. This person shall help to prepare the annual budget. The SVC will maintain open lines of communication with the Vice-President. The SVC shall also see that school volunteers are registered with the school district and attend training sessions offered by the district. This person also works with the school staff to recognize volunteers at the school and district levels.